Registration

Answers to frequently asked questions:

When and where is the 31st ECNP Congress organised?
The congress will take place from 6-9 October 2018 at the Centre Convencions Internacional de Barcelona (CCIB) in Barcelona, Spain.

How do I register?
Registration can be done online through this website until 18 September 2018. After this date registrations can only be done on-site. 

Can I register by telephone?
No, it is only possible to register by filling out the online registration form or on-site (higher fees apply).

How do I know my online registration was successful?
Within 48 hours of online registration, an automatic e-mail confirmation will be sent to the e-mail address provided during the registration process. This confirmation will include a link to your personalised page, with a summary of the items booked.

What is the deadline for early registration?
The early registration and payment deadline is on or before 15 April 2018.
Please note that registration fees are based on the date of receipt of the registration form and payment.

What is the deadline for standard registration?
The standard registration and payment deadline is on or before 18 September 2018.
Please note that registration fees are based on the date of receipt of the registration form and payment.

What is the registration fee for the congress?
Depending on the type of registration and the date you have registered and paid, different fees are applicable. View registration fees

Who can register for the non-MD fee?
The non-MD fee applies specifically to those engaged in basic research. It excludes those with medical training.

Can I register accompanying persons (e.g. partners, spouses)?

The 31st ECNP Congress does not provide a programme for accompanying persons. A person accompanying you to the congress will not have access to the congress venue (session rooms, poster, coffee and lunch area or the exhibition area).

What type of payments do you accept?

You can pay your registration fee by credit card (Visa, Eurocard/ MasterCard and American Express) or bank transfer. Please enter all relevant information on the online registration form

Bank transfer is to be made in euro (EUR). Bank fees are the sole responsibility of the remitter and should be paid in addition to the registration fee.

Bank details can be found on your confirmation email after registration, in the invoice.
Please make sure you mention participant’s name and reference number.

What is included in the registration fee?
• Congress material:
- Programme booklet*
-Certificate of attendance (digital)
• Access to:
- Scientific programme
- Industry sessions
- Exhibition
-Welcome reception
• Coffee and lunch (on Saturday coffee only)

Register online to ensure we have all congress material ready for you upon arrival at the congress venue. On-site registration for the congress does not guarantee the availability of the programme booklet.

* If you prefer not to receive a printed programme booklet, ECNP offers EUR 10 discount on the registration fee.

Congress supplement to the journal
The printed congress supplement to the journal European Neuropsychopharmacology (ENP) is not included in the participant's registration fee. It can be ordered at a price of € 55 (including 21% Dutch VAT) through the online registration form. The supplement will be sent by regular mail after the congress.

Which meals are included in the registration fee?
Coffee and lunch are included in the registration fee (on Saturday coffee only).
On Saturday, coffee will be served from 16.30-16.50 and on Sunday, Monday and Tuesday from 10.40 to 11.15 and from 14.45 to 15.00.
Lunch will be available on Sunday, Monday and Tuesday from 12.00 to 14.00.
Breakfast and evening meals are not included.

What are the cancellation fees and terms? 
Any cancellation of registration should be notified in writing to the registration secretariat, by e-mail. They will be subject to these conditions.

If I am unable to attend, can someone take my place at the congress?
Registered participants who are unable to attend the congress may nominate free of charge a substitute participant by notifying the registration secretariat by e-mail on or before 30 July 2018. Substitutions after this date will be processed directly on-site and a handling fee of EUR 25 (including 21% VAT) per name change and/or badge reprint will be charged. This handling fee is not refundable at any time. Changes to the invoice or any other changes cannot be made.

Why am I charged the full non-MD fee, although I registered for the reduced rate?
If you registered for the non-MD fee but you prescribe medicines, it means that you are not entitled to the reduced rate.

Is it possible to make a change in my registration?
Yes, you can contact the registration secretariat in writing to change your registration. Please send an e-mail and mention your name and reference number in the correspondence.

When do I receive my badge?
You can pick up your badge on-site as from Saturday 6 October 2018.

Is the registration fee refundable if the visa application is denied?
The registration fee is refundable if the visa application is denied. All refund requests will have to be received before the congress by e-mail. No refunds will be made for cancellations received during or after the congress.

Can I register on-site for the 31st ECNP Congress?
Yes, you can register on-site at the Centre Convencions Internacional de Barcelona (CCIB) as of Saturday 6 October 2018. On-site registration for the congress does not guarantee the availability of the programme booklet.